Email & Calendar Tools — Workspace Productivity | Langoedge Guides

What are the Email & Calendar Tools?

Langoedge provides a robust set of tools to integrate your AI agents directly with Google Workspace (Gmail) and Microsoft 365 (Outlook). These tools allow agents to manage communication channels, draft correspondence, download file attachments, and organize schedules dynamically.

[!IMPORTANT]
Prerequisite: Active Account Connection Required
Before your AI agents can read or send emails or interact with calendar events, you must connect your Google Workspace (Gmail) or Microsoft Office 365 (Outlook) account on the Connect Page.
If these credentials are not connected, any graph node invoking these tools will fail at runtime.

1. Gmail Integration Tools

Attach these tools to enable your agents to act as virtual email assistants.

Tool Name	Parameters	Description
`find_in_gmail`	`query`	Searches Gmail messages matching a query (supports standard search operators).
`create_gmail_draft`	`to`, `subject`, `body`	Creates an email draft in the connected account without sending it.
`send_gmail_email`	`to`, `subject`, `body`	Sends an email immediately to the recipient.
`delete_gmail_email`	`email_id`	Deletes a specified email message.
`download_gmail_attachment`	`attachment_id`, `message_id`	Downloads files attached to an email.
`list_gmail_labels`	None	Lists all folder labels in the Gmail account.
`add_gmail_labels_to_email`	`email_id`, `labels`	Adds labels to group email threads.
`remove_gmail_labels_from_email`	`email_id`, `labels`	Removes labels from an email.

2. Outlook Email & Calendar Tools

Integrate Microsoft Outlook email folders and calendar schedules to automate appointment booking.

Email Actions

Tool Name	Parameters	Description
`find_outlook_email`	`query`	Searches Outlook messages using keyword matching.
`create_outlook_draft`	`to`, `subject`, `body`	Creates a draft email in the user's drafts folder.
`send_outlook_email`	`to`, `subject`, `body`	Sends an email through the connected Outlook SMTP account.
`delete_outlook_email`	`email_id`	Deletes the specified Outlook email.
`list_outlook_folders`	None	Lists available directories inside the account.

Calendar Actions

Tool Name	Parameters	Description
`create_outlook_calendar_event`	`subject`, `start_time`, `end_time`, `attendees`	Schedules a calendar event and invites attendees.
`get_outlook_calendar_schedule`	`start_time`, `end_time`	Retrieves free/busy schedules within a date range to check availability.

Technical Security Note

All email and calendar integrations require authorization via OAuth 2.0. Users must connect their Google Workspace or Microsoft Office 365 accounts on the Connect Page. All access tokens are encrypted at rest and are restricted solely to the tools invoked during graph executions.

Frequently Asked Questions

Can the agent send emails automatically?

Yes. If the agent executes the `send_gmail_email` or `send_outlook_email` tool, the email is dispatched instantly. For human-in-the-loop workflows, configure the agent to use `create_gmail_draft` so a human team member can review the email before sending.

How does the agent know my calendar availability?

By invoking `get_outlook_calendar_schedule` with a start and end time, the agent receives a list of blocked time slots, enabling it to suggest free slots to customers.